Take Note Style Guide

All the answers you need to produce a beautiful transcript!

Thomas Carter avatar Lauren Hulme avatar Emily Boocock avatar
82 articles in this collection
Written by Thomas Carter, Lauren Hulme, and Emily Boocock
Intelligent Verbatim/Word for Word

Intelligent Verbatim Checklist

What should I check before submitting my file?
Thomas Carter avatar
Written by Thomas Carter
Updated this week

*GOLDEN RULE* Do I have to type exactly what's said in Word-for-Word transcripts?

How much can I leave out? Can I paraphrase? What if the speaker makes a mistake?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

*GOLDEN RULE* How do I write numbers in Intelligent Verbatim files?

Should I use words or write them as digits?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

*GOLDEN RULE* Should I change any words in Intelligent Verbatim files?

e.g. yeah, nope, gonna, gotta, wanna, should of, 'cause, ‘til
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

*GOLDEN RULE* How do I transcribe filler words in Intelligent Verbatim files?

e.g. kind of, sort of, like, you know, I mean, well, so
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

Should I correct grammar in Intelligent Verbatim files?

The speaker said 'there's' instead of 'there are' or 'less' instead of 'fewer'.
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How should I deal with non-native speakers in Intelligent Verbatim files?

Can I correct what they say? Should I totally reword their speech?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

Should I include ums and errs in Intelligent Verbatim files?

Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How do I transcribe repeated words in Intelligent Verbatim files?

Do I even need to include them?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I format an interruption in an Intelligent Verbatim file?

Do I even need to include it?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I type a partial sentence or false start in an Intelligent Verbatim file?

What if a speaker changes direction partway through a sentence?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago
Verbatim

*GOLDEN RULE* Do I have to type exactly what's said in Verbatim transcripts?

How much can I leave out? Can I paraphrase? What if the speaker makes a mistake?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

*GOLDEN RULE* Should I change any words in Verbatim files?

e.g. yeah, nope, gonna, gotta, wanna, should of, 'cause, ‘til
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

*GOLDEN RULE* How do I write numbers in Verbatim files?

Should I use words or write them as digits?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

*GOLDEN RULE* How do I transcribe filler words in Verbatim files?

e.g. kind of, sort of, like, you know, I mean, well, so
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I transcribe repeated words in Verbatim files?

Do I need to include them?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

Should I correct grammar in Verbatim files?

The speaker said 'there's' instead of 'there are' or 'less' instead of 'fewer'.
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How should I deal with non-native speakers in Verbatim files?

Can I correct what they say? Should I totally reword their speech?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How should I type interruptions in Verbatim files?

Do I need to include them?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

Should I include ums and errs in Verbatim files?

How do I spell um, err, hmm, mmm, mmhmm?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I type a partial sentence or false start in a Verbatim file?

What if a speaker changes direction partway through a sentence?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago
Summary

*GOLDEN RULE* Do I have to type exactly what's said in Summary transcripts?

How much can I leave out? Can I paraphrase? What should I highlight in Summary & Quotes?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

*GOLDEN RULE* How do I write numbers in Summary files?

Should I use words or write them as digits?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

*GOLDEN RULE* Should I change any words in Summary files?

e.g. yeah, nope, gonna, gotta, wanna, should of, 'cause, ‘til
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

*GOLDEN RULE* How do I transcribe filler words in Summary files?

e.g. kind of, sort of, like, you know, I mean, well, so
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How do I transcribe repeated words in Summary files?

Do I need to include them?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

Should I correct grammar in Summary files?

The speaker said 'there's' instead of 'there are' or 'less' instead of 'fewer'.
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How should I deal with non-native speakers in Summary files?

Can I correct what they say? Should I totally reword their speech?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

Should I include ums and errs in Summary files?

Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How do I type a partial sentence or false start in a Summary file?

What if a speaker changes direction partway through a sentence?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How should I type interruptions in Summary files?

Do I need to include them?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago
Notes

*GOLDEN RULE* Do I have to type exactly what's said in Notes transcripts?

How much can I leave out? Can I paraphrase? What should I highlight in Notes & Quotes?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

*GOLDEN RULE* Should I change any words in Notes files?

e.g. yeah, nope, gonna, gotta, wanna, should of, 'cause, ‘til
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

*GOLDEN RULE* How do I write numbers in Notes files?

Should I use words or write them as digits?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

*GOLDEN RULE* How do I transcribe filler words in Notes files?

e.g. kind of, sort of, like, you know, I mean, well, so
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How should I type interruptions in Notes files?

Do I need to include them?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

Should I correct grammar in Notes files?

The speaker said 'there's' instead of 'there are' or 'less' instead of 'fewer'.
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How should I deal with non-native speakers in Notes files?

Can I correct what they say? Should I totally reword their speech?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How do I transcribe repeated words in Notes files?

Do I need to include them?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

Should I use ums and errs in Notes files?

Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How do I type a partial sentence or false start in a Notes file?

What if a speaker changes direction partway through a sentence?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago
General

*GOLDEN RULE* How do I indicate inaudible speech?

I can’t understand what the speaker just said. What do I do?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

*GOLDEN RULE* How do I indicate that I’ve guessed a word?

I *think* I know what the speaker just said, but I'm not 100% sure, so I need to use a phonetic guess.
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

*GOLDEN RULE* How do I indicate that people are talking over each other?

I can't understand what's being said because several speakers are talking at the same time. What do I do?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

*GOLDEN RULE* How do I write this brand name?

It’s written in ALL CAPS on their website, or is all lower case, or has special characters
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

*GOLDEN RULE* How do I write dates and times?

Should I use words or write them as digits?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

Do I need to include speaker ID in my file?

There are loads of people speaking and I can't tell them apart!
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I label a respondent by name?

I know part or all of a speaker's name in a file that needs speaker ID
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I transcribe interpreted speech?

Most of the speech is in English, but one person needs their speech interpreting.
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I transcribe translated speech?

The file sounds like just one person talking to themselves / I can hear a foreign language in the background.
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I label speakers in a translator file?

I can’t tell who’s speaking because I can only hear the translation
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I transcribe translator or interpreter comments?

The translator/interpreter is adding their own thoughts instead of just translating
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I format quotes?

When do I need to use them? Where does the punctuation go?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I format quotes within quotes?

When do I need to use them? Where does the punctuation go?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

What do I do if someone is quoting a word or phrase?

How should I format it?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

Do I need to use a comma?

Am I using enough commas or using them unnecessarily?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

Should I include swearing in my files?

Do I need to bleep or **** it out?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How long should a sentence or paragraph be?

Is there a maximum or minimum length?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

If more than one person gives the same answer, how should I write it?

Do I write each identical response individually? I’m not even sure how many people said it but I know it was more than one!
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

Does this phrase need hyphenating?

I'm not sure if I need a hyphen or not!
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

Is there any punctuation I can't use?

Colons, semi-colons, dashes, ellipses, brackets, and exclamation marks
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

Do I need to add an apostrophe to this word?

its vs it's, plurals vs possession vs missing letters
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I deal with a speaker spelling out a word for me?

Should I write it letter by letter?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

When should I start and stop typing?

Should I type the introduction? What about the goodbyes?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How should I spell this word?

There’s more than one way to write 'ok', 'all right’, ‘et cetera’ and ‘focused’, so which should I use?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I write fractions?

Should I use words or write them as digits?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I write measurements?

e.g. percentages, monetary amounts, weights, heights, distances
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I write lists?

lettered or numbered bullet points
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

Do I need to add ten-minute timecodes?

How should I format them?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I type stuttering or partial words?

Do I need to include them?
Emily Boocock avatar
Written by Emily Boocock
Updated over a week ago

How many spaces should I use between sentences?

One space or two?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I indicate laughter?

Do I even need to include it?
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I indicate audio glitches?

There’s distortion or skipping e.g. where someone has paused and unpaused the tape
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago

How do I indicate tasks or adverts?

Someone has left the room / the group is doing a task / the group is watching an advert / there’s a big gap without speech
Lauren Hulme avatar
Written by Lauren Hulme
Updated over a week ago